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Labour job costing

Where did the money go?

See every hour of direct labour — including overtime, Saturday and Sunday premiums — costed to the site and activity where it was worked. Automatically, every pay run.

Follow one employee’s working week, from clock-in to accounting.

Step 1 — On site

One employee. Many jobs.

Meet John. On Thursday he pours concrete at The Grove Mall, then lays bricks at Lintons Corner. Later that week he clears rubble at Irene — three sites and three activities on one employee record.

Loading live clocks…

Scale that across a distributed workforce. Every clock record still keeps its employee, site, and activity.

Step 2 — Capture

Different ways to clock. One employee record.

Clock with a biometric device, a mobile clock-in inside a geofence, or facial recognition at different sites. Every record flows into the same AllWage portal, already tagged with its site and activity.

Lintons CornerBiometric clocking · 5 records35h
The Grove MallMobile clock-in inside a geofence · 2 records8h
IreneFacial recognition · 3 records27h
One AllWage portal
Hours
Clock records
Sites
Activities

Ten clock records become one 70-hour week, ready for time and attendance.

Step 3 — Time and attendance

An hour isn’t just an hour.

What an hour costs depends on when it was worked. In this example, weekdays have eight normal hours, Saturday has five, and Sunday pays double.

NormalR 30.23/hOvertimeR 45.34/h · 1.5×SundayR 60.46/h · 2×
Thu 0711h
8h3h
8 normal + 3 overtime
Fri 0810h
8h2h
8 normal + 2 overtime
Sat 099h
5h4h
Saturday cap is 5 hours
Sun 1010h
10h Sunday
The whole day at double rate
Mon 1110h
8h2h
8 normal + 2 overtime
Tue 1210h
8h2h
8 normal + 2 overtime
Wed 1310h
8h2h
8 normal + 2 overtime
Normal
Overtime
Sunday
Weekly total

Daily or weekly, AllWage applies the configured pay rules before costing the work.

Step 4 — The hard part

Whose overtime is it?

John worked 11 hours across two sites on Thursday. Three are overtime. Which job should carry the premium?

Thursday 07 May11h · 2 jobs · 3h overtime
3h overtimesplit in proportion to time workedThursday labour cost
The Grove MallConcrete+1.09h overtime
Normal 2.91h @ R 30.23
R 87.94
overtime 1.09h @ R 45.34
R 49.47
Total cost
R 137.41
Lintons CornerMasonry+1.91h overtime
Normal 5.09h @ R 30.23
R 153.90
overtime 1.91h @ R 45.34
R 86.57
Total cost
R 240.47
Step 5 — The payoff

True labour cost per job.

Every one of John’s 70 hours lands on the site where it was worked, with its share of overtime and Sunday premiums. This is labour cost per job, not an hours report dressed up as one.

Lintons CornerPretoria · 35h
The Grove MallPretoria · 8h
IrenePretoria South · 27h
Pretoria · 43h
Pretoria South · 27h
One week, one employee · 70h

If a record has no site, it stays Unallocated. AllWage never spreads it across jobs.

Step 6 — Into the books

The pay run becomes a balanced journal.

Once payroll is finalised, AllWage exports what the week cost as debits and who is owed as credits. Both sides balance to the cent.

Debits

— what the week cost
Normal hours45h
Overtime15h
Sunday hours10h
SDL — employerEmployer contribution
UIF — employerEmployer contribution
Total

Credits

— who is now owed
Net pay to bankGross minus PAYE and employee UIF
PAYE to SARSEmployee deduction
UIF total to SARSEmployee and employer
SDL to SARSEmployer contribution
Total
Balanced — debits equal creditsR 2 698.03 = R 2 698.03
Costing detail

One overtime line. Every job behind it.

Most payroll exports stop at R 680.18 of overtime. AllWage lets you trace that same total by activity and by site.

Select any activity, site, or band.Each view adds back to the same overtime total.

Select an activity, site, or band to trace the cost.

Payroll wage lineSplit by activitySplit by siteOvertimeR 680.1815h · one payroll lineMasonryR 267.9501 · Masonry: R 267.95ConcreteR 303.4002 · Concrete: R 303.40Rubble removalR 108.8303 · Rubble removal: R 108.83Lintons CornerR 249.8101 · Lintons Corner: R 249.81The Grove MallR 85.7502 · The Grove Mall: R 85.75IreneR 344.6203 · Irene: R 344.62R 177.26R 90.69R 72.55R 49.47R 181.38R 36.28R 72.55
Payroll wage lineOne payroll lineOvertimeR 680.1815h · one payroll lineSplit by activityMasonryR 267.95ConcreteR 303.40Rubble removalR 108.83Split by siteLintons CornerR 249.81The Grove MallR 85.75IreneR 344.62

Every split adds back to R 680.18. More detail, same balanced journal.

Job costing FAQ

Labour job costing, answered.

Common questions about turning clocked time and payroll rules into labour cost per job.

Why isn’t time and attendance enough for job costing?

Time and attendance confirms the hours, but not their final cost. Overtime, weekend rates, and weekly thresholds are decided in payroll, so job costing must use payroll’s answer.

How does AllWage split overtime across jobs?

AllWage splits normal and premium hours across every site-and-activity record in proportion to time worked. The same rule runs every pay period.

Does cost per job include premiums?

Yes. Each job carries its share of overtime, Saturday, Sunday, and public-holiday premiums — not only base hours.

What happens when a clock record has no site?

It stays on an explicit Unallocated line. AllWage does not invent a site or spread the cost across other jobs.

From clock-in to accounts

One rule. Every rand accounted for.

Payroll works out what each hour costs and splits premiums by time worked. Job reports and journals use the same answer, every pay run.

One costing rule from payroll to the journal.No re-keying. No second method.

Illustrative worked example: one employee, one week (07–13 May). Rates shown are normal R 30.23/h, overtime R 45.34/h, and Sunday R 60.46/h.